How to plan a Corporate Christmas Party

Corporate Christmas parties are a great way to say thanks to your staff, acknowledge the years achievements and show them how appreciated they are while motivating staff for the new year ahead.

In preparation for hosting a winning event, let’s look at some of Perth best party venues, food and drink suggestions as well as what you need to consider before organising a successful corporate Christmas party.

General steps to Planning a work Christmas party

You will want to start with a budget, this will give you a guide on what type of party you can host and also ensure you do not get into trouble from the accounts department and blow the end of year budget (lol).
After setting a suitable date, you can arrange invites and lock in a venue as soon as possible, as its busy time of year.

Creating a guest list according to your budget and overall goal.
After locking in a venue, if it’s not your office,  you can then look at the style or theme and entertainment you would like to host, followed by items to hire or source as well as catering and drinks.

  • Christmas table setting

    Christmas table setting

  • Drinks tub

    Drinks tub

  • Party sign

    Party sign

  • Gold rim plate set

    Gold rim plate set

  • Outdoor Christmas party

    Outdoor Christmas party

  • Tea light candle and vases

    Tea light candle and vases

  • Christmas Venue setting

    Christmas Venue setting

  • Chairs for hire

    Chairs for hire

  • Wine barrel and rustic table

    Wine barrel and rustic table

  • Wicker outdoor lounge

    Wicker outdoor lounge

  • Christmas punch set

    Christmas punch set

  • Christmas tables and chairs

    Christmas tables and chairs

  • Christmas table decorations

    Christmas table decorations

  • Outdoor wicker lounge hire

    Outdoor wicker lounge hire

Send out the Christmas invites

Once you have the number of attendees you are then able to look at the most suitable location for your guests, a small intimate group of ten will be different to hosting a group of 200 staff members.

Large corporations like travel agencies or accounting firms may wish to invite clients or potential clients to their Christmas party in order to build work relations with customers and suppliers. Your focus may be on team building, therefore host an event just for your staff and maybe their partners, so you can get to know your work colleagues outside of work.

Hiring a space that is comfortable and suitable for the type of party you would like to hold is most important. If you are planning on hosting a formal sit-down dinner event you will need to ensure the space is well designed, there are enough seating, tables, place settings as well as other details such as catering equipment and this is where Perth Party Hire can help.

Last but not least, the food and drinks! There are a number of places that can be hired that allow you to source your own catering and supplies as well as cook on the premises.

Some suggestions on Christmas party venues in Perth

Why not keep things interesting and build your Corporate event from scratch, this will take a little more planning however give you much more flexibility and space to create an amazing party your staff will love.
Warehouse spaces and rustic venues are most popular in Perth and offer the best alternative to having your party in office. By doing this you can hire out equipment for the number of people you will be inviting and style your event according to your theme and budget.

Some of the venues Perth Party hire can recommend and love working with are:

Stackwood Here you’ll find a beautiful workspace for hire, great for intimate groups, with a clean and white modern space, you will love to work with.
City Farm Select from variety of spaces for hire, including a commercial kitchen where you could arrange your own chef to come and cook on premises.
Kidogo Arthouse A Beautiful beach location with views of Fremantle Bathers beach.


A few other venues that provide a warehouse space if you decide to source an external  venue for your Christmas party;

Fridays Studio
Centenary Pavilion
Cleaver Street & Co
The Raw Kitchen

Alternatively, you could also host  your Christmas party at work, either way you may need to hire out a few things.

Getting everyone excited and creating a memorable theme is key to a successful event. Try asking around for ideas at work. For an evening event create an Arabian night, Indian Bollywood or grand masquerade ball. If your party is during the day why not host a beach party hire some of our umbrellas, coffee pallet tables and fancy drinking glasses.

If you are on a smaller budget why not host a picnic in the park surrounding nature, best suited to smaller groups where you could create a bohemian theme or garden party theme. Hire one of our beautiful Persian rugs, white washed table pallet and scatter cushions and sit by the lovely river and play outdoor ball games.

Go for a Rooftop movie night, combined with a few rooftop drinks, we have bar hire options as well as cosy lounges. This would be great if you have access to a work rooftop space already or live in an apartment with a great rooftop where you can host a party.

Christmas catering, food and drinks for your party

If you cannot afford to have your party catered, why not opt to bring a dish each from your favourite country or something that is uniquely Christmas to you.
Use decorations or props you can hire, rather than buying them, this will reduce the cost and waste on items you may not require afterwards.

Sue-Anne our amazing party planner has helped come up with a list of great catering services and suppliers based in Perth.

Innovations Catering These guys can provide grazing tables, buffets or set menus for all sized occasions visit their site for all their menu options.
Creative Catering Caters to different types of events, they have won awards since 2014.
Comestibles Focusing on unique ways for guests to experience hospitality, view their website for more information.
Domain Catering Serving finger food, grazing and buffet menus just to name a few.
Kind Culture Check out their Facebook page for events and menu style options.
Rishworths Catering Serving Perth delicious food for 30 years.
Black Truffle Great if you are looking to purchase prepared quiches and meals for smaller groups, they also have sweets and delicious tarts.

Fire up the BBQ, we also hire out a range of BBQ’s and cooking equipment, drink tubs to keep beverages cool and miscellaneous items like extension cords, gas burners and much more. Decorate your outdoor evening setting with festoon lighting, outdoor lounge settings like our popular Wicker range or Hamptons style table and chairs.

Inviting family members and little children? Why not create a kid’s corner with fun activities for the little ones and setting up children’s Christmas tables and chairs. Kids can create fun arts and crafts, including decorations you can hang on the day.

Don’t forget crockery, cutlery and serving dishes for your food. Hire from our range of glassware and table settings instead of using disposable plastic plates and cutlery, this will not only look better but also be a more environmentally friendly option.

Tick tock… with Christmas fast approaching, you’ll need to plan your work festivities soon, don’t forget it’s important to look the part, depending on your Corporate party theme it should tell a story to set the tone for the event.
At Perth party hire we have a range of items that can be conveniently hired or delivered to your workplace or event, with capable staff to help set up as an extra option.

We have an affordable range of tables and chairs for hire, bar items, marquees, lighting as well as dance floors, with a list of decorative items to enhance your theme from table settings, candle holders, wine barrels and vases that can all help transform your event.

Call the Perth Party People today or view all our hire options online, no matter how big or small your event you will always find something, and with no minimum spend required we can accommodate to all Christmas budgets so you will be jingling all the way.